This policy will have the following major compliance segments :

• a. Application for Appropriate Adjustment.
• b. Verification and Validation of Application.
• c. Recommendation & Approval
• d. Withdrawal of Adjustments
• e. Dealing with frauds and indiscipline.

(a) Application For Appropriate Adjustment: The professional whether a Learner or an Employee in any category or capacity as defined in our Competency Assessment Process may submit a formal application containing :

i. The circumstances or concern or limitation due to which the Appropriate Adjustment is requested to IIMT Studies.

ii. Specific period for which the Appropriate Adjustment is required.

iii. The kind and nature of Appropriate Adjustment are required like- support, special facility- special infrastructure- special financial instalments etc. iv. The application has to be supported by the evidence of the claim like medical certificate/government notification / News Paper pr news Channel details etc. as mentioned in C-3, C-2 and D-3, above in this policy.

(b) Verification & Validation Process: This process has to be carried out by the process owner for this policy, considering the detailed descriptions available in the clause D-3 above in this policy. The verification will follow the following steps and guidelines:

i. The verification of application along with the supporting documents.

ii. Verification and due diligence with respective authorities about the correctness of the document and concern and limitation as mentioned by the applicant in his or her application

iii. Appropriate recommendation based on the verification and validation of application – within seven working days after the receipt of application

iv. The recommendation is to be made to The ResponsibleOfficer for further appropriate actions on the application

v. Provisions of Conflict Of Interests policy and Policy on Malpractices and Mal Administrations must be followed by The Process Owner while considering the application for The Appropriate Adjustment.

(c) Recommendation and Approval: This part will be the responsibility of The Responsibleofficer once the application with recommendations from The Process Owner has been submitted. The process involves the following steps by The Responsible Officer

i. Review of application, recommendation and documents as submitted by The Process Owner.

ii. To submit the same with remarks for appropriate decision by Governing Body- has to be done in 3 working days after receipt of application from The Process Own

iii. Ensure final decision from The Governing Body in 6 working days

iv. Ensuring execution of the decision on the application by The Governing Body thru The Process Owner within three working days

(d) Withdrawal of Appropriate Adjustmen

The withdrawal of The Appropriate Adjustments to be offered or given will be based on the following criteria:

1. The time frame agreed upon for the Appropriate adjustment gets over.
2. The claim and reasons mentioned by the applicant for Appropriate Adjustments are found invalid or wrong.
3. The situation or the circumstances which were unfavourable ( like protest/ calamity/ strike of public services/ internet connectivity etc.) are restored or resolved prior to the expiry of the time frame, and the situation comes back to normal.
4. The applicant recovers from the sickness or illness much prior o the time frame for which the Appropriate Adjustment was approved by the Awarding, Body or it’s centre/s.
5. No appropriate supporting evidence is produced by the learner/centre claimed for reasonable adjustment or special consideration.

(e) Dealing with Frauds and indiscipline

This clause will be applicable for all such cases where a false claim or application was made and/or required documents submitted were found inappropriate or wrong and/or the benefit claimed was with wrong interest or an instance of conflict of interest or malpractices may be found during the process of approval od application. In all such cases or similar cases, the following steps and guidelines may be followed:

i.An independent and neutral investigation may be initiated within five working days after the possibility of fraud or indiscipline has been observed or actual indiscipline or fraud is reported.

ii. The investigation has to be completed within six working days afteappointing investigation officer with due recommendations and findings to the ResponsibleOfficer or The Appropriate Process Owner.

iv. In case of the complaint or claim of alleged fraud or indiscipline is found wrong against the Learner or the Employee, appropriate actions against the complainant may be ensured by The Responsible officer

v. In case of confirmation of fraud or indiscipline, the ResponsibleOfficer must take immediate actions to withdraw the benefits or special considerations or the Appropriate Adjustments made for the beneficiary from day one of such benefits, and the result declared / benefits received by the applicant may also be treated null and void and to recovered/corrected with appropriate time frame and date

vi. The applicant reserves the right of application for the reconsideration of the withdrawal of benefits or appropriate adjustment, with concrete evidence and proof to prove his point of view however the same has to be ensured within three days of getting a notice of withdrawal from the Awarding Body, or its centre

vii. In the case of Review, the same will be done by another investigating officer and not the same who carried out the prior investigation to avoid any possibility of Conflict of Interest

viii. All investigation and actions for all instances of Fraud and Indiscipline have to be as per the provisions of The Nature Justice Act – by giving appropriate opportunities to the applicant to defend his case against the allegations levelled against him or her

ix. The applicant reserves the fundamental and constitutional right for legal remedy or legal protection of his or her rights, if not satisfied with the outcome of the investigation

x. In case of any ambiguity or query, the decision of The Chairman of Awarding Body will be final and binding to all = except as mentioned in clause no. E-eix of this policy.